Run your whole client business in one place
Book the work, do the work, invoice for it, and pay the people who helped — without stitching five tools together.
14 days free · No credit card required
I run a…
A VA business
Remote client work, retainers, and the assistants you subcontract to.
See how it fitsA service business
Bookings, site visits, crews, and payment taken on the job.
See how it fitsA consulting or creative practice
Contracts, project hours, and invoicing that isn't a spreadsheet.
See how it fitsStill running your business across five tools?
A booking tool. A spreadsheet for clients. A timer. QuickBooks. And something else for paying your people.
Five subscriptions. Five logins. None of them talk to each other, so you enter the same client three times and still don't know what you're owed.
FocalVA replaces all five — and adds the things none of them have: client portals, card payments on the job, and payroll for the people who work for you.
Why not just stitch together the tools you already have?
- A booking tool that doesn't know who your clients are
- A timer that doesn't know what you charge
- An invoicing app that doesn't know what happened on the job
- And nothing at all that pays the people who did the work
Every handoff between them is a copy-paste. Every copy-paste is a place things go wrong.
Everything between the first call and the last payment
Get booked
Put a booking form on your site or take it over the phone. Clients answer the questions you set, pick a day, and pick the person they want — the job books itself onto that person's calendar and assigns automatically. Recurring work, service areas, travel time, and per-person availability all follow the rules you set.
Do the work
Projects, tasks, and service orders in one place, with time tracked against every one. Your team updates status, adds notes, and reschedules from their phone while they're on site. Contracts ship with templates and e-signature, and send automatically when a quote is approved.
Get paid
Invoice from the same system the work lives in. Clients pay through their own portal, or in person by card with Stripe Terminal. Every client gets one link for contracts, invoices, files, and job status — so they stop emailing you for updates.
Run your team
Add the people who work for you, assign their work, track their hours, and run payroll — multi-currency, tax handling, and direct deposit on Agency. They get their own logins; you keep the client relationships.
Grow without more admin
Focal AI drafts client updates, categorizes time entries, and flags hours you forgot to bill. Automations handle the follow-ups. Social posts get written and scheduled. The overhead you can't invoice for stops eating your evenings.
Plus the rest of it: a support center so clients can reach you without your cell number, a product catalog for parts and materials, file storage, reporting, and email and video built in.
Built with the people who use it
Every feature in FocalVA started as somebody's complaint — about chasing an invoice for the third time, about a client emailing for a status update, about paying subcontractors out of a spreadsheet, about two people showing up to the same job. We built the system we kept hearing described.
Start free trialHow it works
Get started in minutes
Create your account
Sign up in under two minutes. No card required.
Bring your clients over
Import from a spreadsheet, or add them as you go.
Set up how you work
Your rates, contract templates, availability and service areas, and automation rules. Turn on Focal AI.
Open for business
Take bookings, track the work, invoice from the same place, and pay your people.
Pricing
Pay for the people running the business. Not the people doing the jobs.
Assistants — the people doing the work — are included free on every plan. No per-head charge, ever.
Solo
For independent VAs, consultants, and one-person service businesses.
1 seat · 1 assistant · 20 clients
Start free trialTeam
For VAs who employ other VAs, and service businesses with a crew.
Up to 15 seats · 20 assistants included
Start free trialAgency
For agencies and service firms running multiple teams.
Unlimited seats · unlimited assistants
Start free trialFrequently asked questions
Not ready to start a trial?
Get the Client Business Starter Kit — contract template, onboarding checklist, and a rate calculator. Free, no trial required.
Still deciding? Start the trial — 14 days, full access, no card required. Or book a demo and we'll walk through it against your actual workflow.
Contact
Get in touch
Questions about plans, migration, or whether FocalVA fits how you work? We answer within one business day — faster if you're already a customer.
Contact
support@focalva.com
Phone
1-862-362-2582 (1-862-FOCAL-VA)
Serving
client businesses worldwide