FocalVA

Pricing

Pay for the people running the business. Not the people doing the jobs.

Every plan includes booking, projects, time tracking, contracts, invoicing, client portals, and Focal AI. Your crew gets their own portal at no extra cost.

Seats and assistants are different — and that's the point

Seats are for the people running the business. Full access: clients, booking, invoicing, contracts, payroll, reports, and settings.

Assistants are for the people doing the work. Their own portal — assigned jobs, time tracking, status updates, notes, and their schedule.

Assistants are included with your plan. Twenty of them on Team, unlimited on Agency.

Your field techs, your cleaners, your installers, the VAs you subcontract to — they're assistants. You don't pay per head for the people out doing the jobs.

Solo

For independent VAs, consultants, and one-person service businesses.

$290/year

≈ $24/month

1 seat · 1 assistant · 20 clients

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  • Get booked — Booking form, availability rules, service areas, travel time, recurring jobs
  • Do the work — Unlimited projects, tasks, and service orders · time tracking · field updates from your phone · contracts with templates and e-signature
  • Get paid — Invoicing · client portal · Stripe payments · card payments in person with Terminal · product catalog for parts and materials
  • Grow — Focal AI · social posting with AI · 5 automation rules · support center for client messages
  • Your people — 1 seat · 1 assistant · payment tracking for contractors you pay
  • Also included — File storage, email and calendar integration, standard reports
  • Limits — Up to 20 active clients · 300 API calls/min · standard support
Most Popular

Team

For VAs who employ other VAs, and service businesses with a crew.

$590/seat/year

≈ $49/seat/month

Up to 15 seats · 20 assistants included

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Includes everything in Solo, plus:

  • Your people — Up to 15 seats · 20 assistants included at no extra cost · roles and permissions set per person · team payroll with hours, payouts, and reporting · staff tracking
  • Get booked — Clients pick their preferred team member · auto-assignment · per-person availability and buffers
  • Do the work — Gantt, calendar, and workload views · contract automations that send when a quote is approved
  • Get paid — Client portals with chat, file sharing, and invoicing
  • Grow — AI social post creation and scheduling · 30 automation rules · reporting dashboard for budgets, utilization, and performance
  • Integrations — Slack, Google Workspace, video meetings
  • Limits — Unlimited active clients · 1,000 API calls/min · priority support (email + chat)

Agency

For agencies and service firms running multiple teams.

$990/seat/year

≈ $83/seat/month

Unlimited seats · unlimited assistants

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Includes everything in Team, plus:

  • Your people — Unlimited seats and unlimited assistants · multi-team support · full payroll with multi-currency, tax handling, and direct deposit
  • Do the work — Advanced contracts with approval workflows and e-sign audit trails
  • Get paid — Custom-branded client portals · CRM pipeline with automation triggers
  • Grow — Focal AI across every team with cross-team context · unlimited automation rules
  • Reporting — Profitability, utilization, and burn rate
  • Security & scale — Role-based access control · SSO · dedicated API credentials (5,000 calls/min)
  • Support — 24/7 with a dedicated account manager · 99% uptime SLA

What will FocalVA cost me?

2
8

Team · $118/month

(or $1180/year)

2 seats at $59 · 8 assistants included free

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Add-ons

Telephony (QTvoice)$10/month per seat

Click-to-call, voicemail, and call recording from client records. Pairs with Stripe Terminal.

White-label branding$20/month per workspace

Your logo and colors across client portals, invoices, and contracts. Included on Agency.

Your crew doesn't cost extra. Most field-service platforms charge per user whether that person runs the business or just updates a job. We don't.

AI, social publishing, and client portals are included on every plan. Most platforms sell those as add-ons.

You keep your own payment rates. FocalVA connects to your own Stripe account — your negotiated processing pricing, no markup from us. We don't take a percentage of what your clients pay you.

All plans include a 14-day free trial

Frequently asked questions

A seat is someone running the business — full access to clients, booking, invoicing, contracts, payroll, and settings. An assistant is someone doing the work — they get their own portal with their assigned jobs, time tracking, status updates, and schedule. Seats are billed per person. Assistants are included with your plan.

One on Solo, twenty on Team, unlimited on Agency. No per-assistant charge on any plan.

No. Field techs, cleaners, installers, and subcontracted VAs are assistants — they get their own portal at no extra cost.

Yes, any time. If a crew lead starts handling client billing, move them to a seat.

No. The 14-day trial is full access with no card.

Nothing is deleted and nothing is charged. Your data stays where it is until you pick a plan.

Yes. Upgrades apply immediately and are prorated. Downgrades take effect at your next renewal.

No. FocalVA connects to your own Stripe account. You keep your own processing rates and we don't mark them up.

We'll let you know and you can move to Team when it makes sense. Nothing stops working without warning.

Export clients, projects, time entries, and invoices at any time, including after cancelling. We hold your data for 90 days in case you come back.

Two months free. Switch any time from billing settings.

Get in touch and tell us about your business.

Not ready to start a trial?

Get the Virtual Assistant Client Management Kit — A Google Sheets toolkit — client tracker, task tracker, time tracker, and invoice template. Free, no trial required.

Still deciding? Start the trial — 14 days, full access, no card required. Or book a demo and we'll walk through it against your actual workflow.